JOB VACANCY FOR THE POSITION OF CHIEF OF ADMINISTRATION AND
FINANCE AT INADES FORMATION TANZANIA
- Brief History of INADES-Formation Tanzania
INADES-Formation Tanzania (IFTz) is an autonomous NGO affiliated to the network of INADES-Formation International (IFI), covering ten African countries (Cote D’Ivoire, Burkina Faso, Cameroon, Togo, TChad, Republic of Congo, Rwanda, Burundi, Kenya and Tanzania). In each country, there is a local IF establishment operating autonomously according to the demands of the local situation, but bound together by a common vision, philosophy and operational principles.
IFTz was established in Dodoma in 1989 as a branch of INADES-Formation Kenya. It became an independent National Office in 1992 and acquired full legal status in 1994, after registering with the Ministry of Home Affairs as a “Society” under the provisions of the Societies Ordinance. In June 1996, IFTz became a “Trustee” under the provisions of the ‘Trustees’ Incorporation Ordinance. In January 2009, it was awarded the ‘Certificate of Compliance’, No. 0851 after complying with the terms and conditions of the NGO Policy and NGO Act No. 24 of 2002 as reviewed in 2005. In 2022, INADES-Formation Tanzania was given a new certificate of registration number 0448 which is due for renewal in 2032.
The Vision of IFTz is “A prosperous and influential rural Tanzanian society.” Our mission statement is “to contribute to social, and economic advancement of the people with specific emphasis on the free and responsible participation of the people in the transformation of their societies. The main areas of intervention include but are not limited to offering online and offline courses on good agricultural practices, food and nutrition security, leadership, animal welfare with a particular focus on working donkeys, gender equality and social inclusion. IFTz supports farmer-led research, climate change adaptation and mitigation as well as the promotion of agroforestry and biodiversity.
INADES-Formation invites applications from proactive, hardworking and committed individuals to fill the position of Chief of Administration and Finance.
Position Title: Chief of Administrative and Finance (CAF)
Reports To: Managing Director
Department: Finance and Administration
Location: Dodoma
Employment Type: Full-time
- POSITION OVERVIEW
The Chief of Administration and Finance (CAF) provides strategic and operational leadership in the areas of finance, administration, human resources, procurement, and compliance. The CAF ensures that all financial and administrative systems are effective, efficient, transparent, and aligned with organizational goals and legal obligations.
- KEY RESPONSIBILITIES
A. Financial Management
Develop and oversee the organization’s financial strategy, planning, and budgeting.
Prepare periodic financial reports, including income statements, balance sheets, cash flow statements, and donor reports.
Ensure adherence to financial policies, internal controls, and statutory regulations.
Monitor expenditure and support departments to ensure compliance with budget lines.
B. Administration and Office Management
Supervise general administrative operations including asset management, office supplies, travel logistics, and property maintenance.
Maintain updated administrative policies and procedures.
Ensure all legal and statutory documents (licenses, tax returns, and insurances) are up to date.
C. Human Resource Management
Oversee HR functions including recruitment, contracts, staff welfare, payroll, and performance evaluations.
Ensure compliance with labor laws and internal HR policies.
Promote staff development and retention through training and motivation strategies.
D. Procurement and Logistics
Lead procurement planning and processes in line with organizational and donor requirements.
Maintain transparent records of all procurement and tendering activities.
Manage logistics for program implementation including transport and supply chain systems.
E. Compliance and Risk Management
Ensure full compliance with audit requirements and donor financial policies.
Liaise with auditors and follow up on implementation of audit recommendations.
Identify financial and administrative risks and propose mitigation strategies.
F. Participation in Pedagogical Activities
Takes part in field training activities as part of the trainers’ team, especially for financial, economic and business management activities with farmers.
- QUALIFICATIONS AND EXPERIENCE
Bachelor’s degree in accounting, finance, business administration, and a professional qualification, like CPA, ACCA or equivalent. Minimum 5–7 years of progressive experience in finance and administration, preferably in NGO or donor-funded projects. Strong knowledge of financial management systems, budgeting, and grant management. Familiarity with Tanzanian labour laws, tax regulations, and statutory compliance.
Proficiency in accounting software (e.g., QuickBooks, Tally, Sage) and Microsoft Office.
Strong organizational, communication, and interpersonal skills.
- PERSONAL ATTRIBUTES
High level of integrity and confidentiality
Attention to detail and analytical thinking
Ability to work under pressure and meet deadlines
Excellent team leadership and problem-solving skills
- TERMS OF SERVICE
Contract duration: Three-year contract renewable, with a six-month probation, based on performance and availability of funding.
Board of Directors Chairperson
INADES-Formation Tanzania,
- P. O. Box 203 Dodoma,
Tel: +255 262354230,
E-mail: inadesformation.tanzania@inadesfo.net
Closing Date: 6th July 2025.
